Comparison
Whatstask vs Todoist
Honest comparison between Whatstask (Telegram-based) and Todoist (standalone app). Which is better for your workflow?
Quick Verdict
Choose Whatstask if:
You live in Telegram and want task management without app switching. It's faster to set up, includes free PDF tools, and has better natural language understanding. Perfect for individuals and small teams.
Choose Todoist if:
You need deep integrations with other productivity tools, advanced project organization, or prefer a dedicated app experience. It's more mature with better analytics and gamification features.
Overview
Key differences
Platform Philosophy
Todoist: Standalone app
Whatstask: Lives inside Telegram
Value Proposition
Todoist: Deep organization + 1000+ integrations
Whatstask: Task management + PDF tools
Target User
Todoist: Productivity enthusiasts, power organizers
Whatstask: Telegram users, freelancers, small teams
Details
Head-to-head comparison
| Feature | Whatstask | Todoist |
|---|---|---|
| Platform Type | Full Mini App (complete UI) | Native App (requires installation) |
| Time Tracking | Built-in (clock in/out, reports) | Not available (need Toggl integration) |
| Team Collaboration | Full support with 3-tier roles (Free) | Limited on free, full on Business plan |
| Multi-Company Workspaces | Unlimited companies/workspaces | Not available |
| Subtasks & Checklists | Full support | Full support |
| Analytics Dashboard | Personal & team time tracking metrics | Karma points & productivity trends |
| Platform | Works in Telegram (no app needed) | Dedicated app required |
| Pricing | Free + $4.99/mo Pro | Free + $4/mo Pro + $6/mo Business |
| Setup Time | Less than 60 seconds | ~5 minutes (download, signup, setup) |
| Integrations | Telegram ecosystem | 1000+ app integrations |
| Task Organization | Categories, tags, companies | Projects, sections, labels, filters |
| Learning Curve | Easy - familiar UI | Moderate - need to learn features |
Scenarios
Real-world scenarios
Quick task capture while messaging
Whatstask: Open Telegram, type task to bot - done in 10 seconds without leaving your current chat.
Todoist: Switch apps, wait for load, navigate to add task, type, save, switch back - takes 30+ seconds.
Organize 50 tasks across 5 projects with custom filters
Whatstask: Can handle this but organization features are simpler - better for straightforward task lists.
Todoist: Advanced project hierarchy, custom filters, labels, and sections make complex organization effortless.
Merge 3 PDFs and set a reminder to send them
Whatstask: All-in-one solution. Merge PDFs in the web tools, create reminder in the bot - seamless workflow.
Todoist: Need separate PDF tool + Todoist app. More app switching and friction.
Decision
Which should you choose?
Choose Whatstask if:
- You need built-in time tracking for billing clients
- You want team collaboration with roles (Admin/Manager/Employee)
- You manage multiple companies or client workspaces
- You already use Telegram daily and want everything in one app
- You want zero setup time (no app installation needed)
- You need unlimited team members on the free tier
Choose Todoist if:
- You need 1000+ app integrations
- You manage complex projects with many subtasks
- You want detailed productivity analytics
- You prefer a dedicated task management app
- You love the Karma points system
- You work in a large team
Compatibility
Can I use both?
Yes! Many users keep Todoist for long-term project planning and use Whatstask for quick daily tasks and Telegram-based workflows.
Pro tip: Start with Whatstask (it's instant to set up). If you find yourself needing more advanced features after a few weeks, add Todoist to your toolkit. There's no lock-in with either platform.