Comparison
Whatstask vs Notion
Notion does everything. Whatstask does one thing really well: project management. Here's an honest look at both approaches.
Overview
The fundamental difference
Whatstask
Focused tool. Does project management and does it well. 4 views, built-in time tracking, free AI. Opinionated about how work should flow.
Notion
Everything tool. Docs, wikis, databases, tasks, notes. Infinitely flexible but requires significant setup and maintenance.
Overview
Key differences
Philosophy
Notion: Build anything you want
Whatstask: We built it for you
Time to Productive
Notion: Hours/days of setup
Whatstask: 30 seconds
Scope
Notion: Everything in one place
Whatstask: Tasks done right
Details
Feature comparison
| Feature | Whatstask | Notion |
|---|---|---|
| Primary Focus | Project management | Everything (docs, wikis, tasks, etc.) |
| AI Features | Free | $8-10/member/month |
| Setup Time | 30 seconds | Hours to weeks |
| Learning Curve | Minimal | Significant |
| Time Tracking | Built-in | Requires setup/integration |
| Mobile Experience | Mobile-first | Desktop-first |
| Document Creation | Basic task notes | Full docs/wikis |
| Database Flexibility | Focused views | Highly flexible |
| Templates | Task-focused | Extensive library |
| Team Wiki | Not available | Full support |
Quick Verdict
Choose Whatstask if:
- You want a tool that works immediately
- You don't want to build your own system
- You need built-in time tracking
- You want free AI features
- You're focused on task management
- You prefer opinionated over flexible
Choose Notion if:
- You need docs, wikis, AND tasks
- You want to build custom systems
- You have time to set things up
- You need extensive templates
- Flexibility is more important than speed
- You're comfortable with complexity
Compatibility
Can you use both?
Yes! Many teams use Notion for documentation and Whatstask for task management.
Notion is great for knowledge bases, meeting notes, and long-form content. Whatstask is great for actually getting tasks done.
Want focused task management?
No setup required. No databases to build. Just start managing tasks.